Apply for the position of

Project Coordinator

About the company

Immedia’s vision is to improve the lives of our clients through the innovative use of technology. We design, build and support conferencing, learning, entertainment, and marketing technologies that enrich our clients lives and help them communicate in an ever-changing environment.

As a company, we appreciate a hard-working spirit and people who are curious, accountable, and collaborative. Let’s face it, we spend a significant amount of our time with our colleagues so your work life can have a profound effect on your general happiness. At Immedia, we enjoy spending our week with people we trust, respect and that share our passion. We have a fire in belly (FITB) because we have the emotional stamina and vigor to achieve greatness and to act! We are courageous and vulnerable.

Immedia has been helping businesses communicate better for over 17 years, and we proudly operate in Scottsdale, Arizona because of the natural beauty, culture, and people. We are seeking dynamic and dedicated members to join our Immedia team, apply today!


  • 4-year college degree and/or HSD
  • A desire and ability to utilize digital tools for organization information, individual, and teamwork.
  • Audiovisual Integration experience is a plus, however is not required.
  • Strong leadership, diplomatic and motivational skills including the ability to lead up, across and down multiple business organizations.
  • Accomplished and proven critical thinking approach to issue resolution, problem solving and solution development, drawing upon business acumen and perspective gained from experience, ability to understand the “big picture”.
  • A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations. 
    Must have excellent written & oral communication skills, and strong interpersonal skills, specifically how to distil issues, manage client expectations, act as a trusted advisor and communicate in a timely manner under pressure.
  • Ability to read, analyze, and interpret general business communications and contracts.
  • Strong technical aptitude: ability to quickly learn new technologies, software programs and procedures.
  • Site work job conditions are like typical construction projects. Hard hats, safety vests and glasses and steel toed boots may be required on specific job sites.


  • Maintaining and monitoring projects on NetSuite, D-Tools, and PlanGrid. Including following up on equipment eta’s, updating info, change orders, and tasks.
  • Completing project tasks by set due dates.
  • Works with Procurement team to confirm equipment will arrive on time for installation.
  • Follow all internal processes.
  • Send scheduling requests as needed for all Installation Techs, Programmers, Network Specialists, Training Specialists, Certification Team, Warehouse, and third-party Installers. 
  • Organizing, attending, and participating in meetings including filling in for the PM when they are unable to attend. 
  • Schedules Kick off Meetings with all appropriate attendees and assist the PM with taking notes.
  • Documenting and following up on important actions and decisions from meetings.
  • Review/ Approve tech timesheets on a weekly basis. 
  • Providing administrative support as needed.
  • Ensuring all documentation is maintained appropriately for each project and saved into the client folder. 
  • Submits internal and external change orders upon request and sends out proposals to PM/ Management. Includes following up on approvals and updating change order phase on NetSuite.
  • Occasionally accompany the PM on site walks and take descriptive notes.
  • Sends per diem and travel requests.
  • Assess project risks and issues and provide solutions where applicable.

What's in it for you

  • Salary: DOE
  • Medical, Dental, Vision Insurance
  • Paid Time Off
  • 401(k), with matching contributions
  • Health Savings Account (HSA)
  • Growth Opportunities
  • Short-Term/Long-Term Disability Insurance

This It To Whom You'll Report

Project Management Team Lead

Immedia is an Equal Opportunity Employer. We are dedicated to equal employment opportunity regardless of race, color, ancestry, religion, sexual orientation, national origin, sex, age, marital status, citizenship, disability, Veteran status or gender identity, and do not tolerate harassment of any kind. Immedia celebrates diversity and we are committed to providing an inclusive environment for all.